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University Financial Records

Overview

Scope and Contents

Administrative Information

Detailed Description

Annual financial reports

Treasurer, Business Manager, and Vice President of Business Affairs records

Comptroller records

Property records

Business Office records

Bookkeeping records



Contact us about this collection

University Financial Records, 1846-2017 | Lawrence University Archives

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Collection Overview

Title: University Financial Records, 1846-2017

ID: LU-RG05/002

Primary Creator: Lawrence University

Other Creators: Office of Financial Services

Extent: 51.94 Linear Feet. More info below.

Subjects: Universities and colleges -- Finance

Forms of Material: bookkeeping records, deeds, financial statements

Languages: English

Scope and Contents of the Materials

This collection contains records documenting the business operations and finances of Lawrence University, 1846 to the present. This includes records of fiscal agents, the Treasurer, Business Manager, Comptroller, Vice President for Business and Financial Affairs, and the Office of Financial Services. Materials include general office records, correspondence, and subject files; annual financial reports and audited statements; records documenting Lawrence's endowment, properties, and real estate; and bookkeeping records documenting receipt and disbursement of funds.

Subject/Index Terms

Universities and colleges -- Finance

Administrative Information

Repository: Lawrence University Archives

Accruals: Further accruals are expected.

Alternate Extent Statement: 58 boxes, 114 volumes, and 39 MB

Access Restrictions: Annual financial reports are open for research immediately. Most other records in this collection are classified as General University Records and are thus closed for 20 years beyond the date of creation. Other files might contain confidential information - these are closed for 75 years beyond the date of creation. Contact the Archives for more information.

Use Restrictions: Property rights and copyright reside with Lawrence University.  For permissions to reproduce or to publish, please contact the University Archivist.

Acquisition Method:

Annual financial reports dating from 1994 through 2012 were transferred to the Archives by the Office of Financial Services in December, 2012. Digital reports (2009-2014) captured from the website on 2015-07-15.

All other materials acquired prior to 2005.

Related Materials: Records of grants awarded and gifts to the University are filed with Office of Development Records (LU-RG07-005). Records of the Audit, Finance, and Investment committees of the Board of Trustees are filed with Board of Trustees Records (LU-RG02-002).

Preferred Citation: University Financial Records. LU-RG05-002. Lawrence University Archives, Seeley G. Mudd Library, Appleton, Wisconsin.

Processing Information: Processed by Erin Dix, 2016.

Finding Aid Revision History: Box numbers revised, 2016-12.


Box and Folder Listing


Browse by Series:

[Series 1: Annual financial reports, 1857-2017],
[Series 2: Treasurer, Business Manager, and Vice President of Business Affairs records, 1887-1997],
[Series 3: Comptroller records, 1946-1957],
[Series 4: Property records, 1846-1986],
[Series 5: Business Office records, 1927-2001],
[Series 6: Bookkeeping records, 1849-1956],
[All]

Series 6: Bookkeeping records, 1849-1956
Sub-Series 1: Student accounts, 1849-1892
Extent: .38 linear feet (3 volumes)
Box 35
Item 1: Student accounts volume, 1849-1854
Box 36
Item 1: Student accounts volume, 1852-1857
Box 37
Item 1: Student accounts volume, 1855-1892
Sub-Series 2: Ledgers, 1849-1950
Records of financial transactions organized by account.
Extent: 2.88 linear feet (13 volumes)
Box 38
Item 1: Ledger, 1849-1855
Box 39
Item 1: Ledger (student accounts?), 1854-1856
Box 40
Item 1: Ledger, 1855-1876
Box 41
Item 1: Ledger, 1864-1867
Box 42
Item 1: Ledger, 1866-1879
Box 43
Item 1: Ledger, 1867-1891
Same volume includes journal, 1849-1850
Box 44
Item 1: Ledger, 1880-1897
Box 45
Item 1: Ledger, 1897-1899
Item 2: Ledger, 1903-1909
Box 57
Folder 1: General ledger, voucher register, 1949-1950
Item 1: Ledgers for current, plant, and trust funds, circa 1909-1929
Extent: 3 volumes
Item 2: Ledger, 1924-1928
Sub-Series 3: Journals, daybooks, and cashbooks, 1849-1956
Records of financial transactions, generally organized chronologically.
Extent: 14.73 linear feet (65 volumes)
Box 43
Item 1: Journal, 1849-1850
Same volume includes ledger, 1867-1891
Box 46
Item 1: Journal, 1855-1896
Includes cash book, 1877-1878, in the middle.
Box 47
Item 1: Daybook, 1849-1854
Box 48
Item 1: Daybook, 1854-1855
Box 49
Item 1: Daybook, 1854-1861
Box 50
Item 1: Daybook, 1855-1861
Box 51
Item 1: Daybook, 1866-1877
Includes cash book, 1869-1876.
Box 52
Item 1: Cashbook, 1864-1868
Item 2: Cashbook, 1885-1890
Item 3: Cashbook, 1896-1900
Item 4: Cashbook, 1903-1909
Box 53
Item 1: Journal, 1947-1949
Item 2: Cashbook, 1951-1952
Item 3: Cashbook, 1952-1953
Item 4: Cashbook, 1955-1956
Box 57
Folder 2: Cash receipts distribution, 1950-1951
Folder 3: Cash receipts distribution, 1951-1952
Folder 4: Payroll checks distribution, 1951-1952
Folder 5: Other check distribution, 1951-1952
Item 1: Cash book and journal and pledges, 1909-1912
One volume contains cash book, 1909, and pledges, 1912.
Item 2: Voucher journal, 1909-1914
Extent: 4 volumes
Item 3: Cash book and journal / cash receipts, 1903-1930
Extent: 5 volumes
Item 4: Disbursements, 1914-1930
Extent: 3 volumes
Item 5: Disbursements, 1922-1929
Extent: 2 volumes
Item 6: Check register and distribution of expenditures, 1914-1931
Extent: 6 volumes
Item 7: Cash receipts and disbursements, 1926-1940
Extent: 13 volumes
Item 8: Cash receipts, 1940-1952
Extent: 3 volumes
Item 9: Cash disbursements, 1940-1952
Extent: 12 volumes
Item 10: Cashbook for endowment and plant funds, 1946-1952
Sub-Series 4: Other bookkeeping records, 1866-1953
Extent: 1.05 linear feet (11 volumes)
Box 54
Item 1: Dormitory receipts, 1921-1926
Item 2: Conservatory day book and Board accounts, 1912-1917
One volume contains Conservatory day book, 1912-1913, and Board accounts, 1913-1917.
Box 55
Item 1: Record of securities, 1871-1910
Item 2: Records of annuities and real estate, 1914-1936
Item 3: Journal of receipts and disbursements of student organizations, 1951-1952
Box 56
Item 1: Doubtful notes and bills, 1880
Item 2: Memoranda of bills, 1880-1894
Item 3: List of notes, 1887-1890
Item 4: Rents, 1941-1953
Item 5: Endowment income, 1930-1946
Item 1: Transfer ledger - record of investments sold, circa 1927-1946

Browse by Series:

[Series 1: Annual financial reports, 1857-2017],
[Series 2: Treasurer, Business Manager, and Vice President of Business Affairs records, 1887-1997],
[Series 3: Comptroller records, 1946-1957],
[Series 4: Property records, 1846-1986],
[Series 5: Business Office records, 1927-2001],
[Series 6: Bookkeeping records, 1849-1956],
[All]


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